Registration

Registration on Team Scout is a guided flow. Your coach or admin will share a registration link with you, and the exact steps depend on how your team set up the form — some are a single page, others walk you through several. Here is what to expect:

1. Tell us who you are. Enter your name, phone, and email. If you already have a Team Scout account, we verify your phone with a quick 6-digit code and pre-fill what we know.
2. Select participant. Choose which child you are registering. If you have children on file already, pick the right one here instead of retyping their details.
3. Fill in the team's questions. Date of birth, grade, medical notes, emergency contacts, document uploads — whatever your team asks for. Every team's form is different.
4. Sign waivers. If the team requires them, review and digitally sign liability waivers and participation agreements.
5. Review and pay. Check your total, apply a discount code or fundraising credit if you have one, then pay in full or choose an installment plan if your team offers one.

You will receive a confirmation email once your registration is submitted, and you can track the status at any time.

Team Scout offers flexible payment options so you can choose what works best for your family:

• Pay in full — One-time payment at registration. The simplest option.
• Installment plan — Split the total into a set number of scheduled payments. The number of installments and the schedule — monthly, every two weeks, or specific dates — are set by your team admin.

If you choose an installment plan, a card or bank account on file is required. It is charged automatically on the scheduled dates. Reminders go out 7 days, 3 days, and 1 day before each charge so there are no surprises.

Have a discount code or fundraising credit? Both are used at checkout — enter the code, and if your player has earned credit you'll see it offered there. Press Apply to use it; nothing is taken from your credit until you do.

You can view your payment schedule, upcoming charges, and payment history in Profile, then My Payments. If you need to change your payment plan after registration, contact your team admin.

Most youth sports organizations require certain documents before a player can be fully cleared. Common requirements include:

• Physical exam — A current sports physical signed by a physician. Most teams require this to be dated within the last 12 months.
• Birth certificate — Used to verify the player's age and eligibility for the correct division.
• Insurance card — Proof of health insurance coverage.

During registration, you can upload photos of these documents directly from your phone. Take a clear photo of each document and upload it wherever the form asks for it.

If you do not have digital copies available, many teams also accept original documents at equipment day or the first practice. Check with your team admin for their specific policy.

After you submit a registration, you can track its progress through three stages:

1. Pending — Your registration has been received and is waiting on payment or admin review.
2. Approved — Your registration is confirmed. This happens automatically once payment clears.
3. Cleared to play — Your admin has confirmed documents and waivers are complete. Your player is ready to participate.

If your team issues equipment (helmet, pads, jersey, etc.), that is tracked separately — usually handed out at registration day or the first practice.

Check your status at any time by going to Profile, then My Registrations. If your registration has been pending for a while, reach out to your team admin for an update.

If you have multiple children playing on the same team or in the same organization, Team Scout makes it easy to register them together:

1. Complete the first registration as normal through the guided flow.
2. Start a new registration for your next child using the same registration link. Your parent information will be pre-filled.
3. Sibling discounts are applied automatically if your organization offers them. The discount will be reflected at checkout.

Each child's registration is tracked separately, so you can see individual status, documents, and payment history for each player. All registrations are linked to your parent account for easy management.